Executive Assistant & Operations Coordinator

Location

Gurgaon, Haryana, India

Salary

INR 60,000 / month

Company

akash pawar

Job description

Role & Company / Project Overview: Infispark is looking for a proactive, organised, and dependable professional to work directly with our Founder as an Executive Assistant & Operations Coordinator. Infispark is a technology skilling and implementation partner working with global technology companies, government bodies, and academic institutions across India. With a network of 250+ institutions and multiple state skill missions, we deploy large-scale digital learning programs across schools, colleges, and skill institutions with a focus on ecosystem readiness, educator enablement, and student engagement to build industry-relevant digital skills at scale. We move fast, and one person holding the centre makes the difference. This role combines executive assistance to the founder with company administration, HR coordination, and accounts liaison. We are seeking someone who can take ownership, anticipate what needs attention, follow up without constant reminders, track what is pending, and see critical tasks through to completion. For the right candidate, this role expands into a broader operations coordination position. Key Responsibilities & Daily Duties: • Executive & Personal Assistance: Manage the Founder's calendar, meetings, travel, correspondence, and follow-ups. Handle calls and coordination with clients and vendors. Manage personal and business paperwork, banking errands, chequebooks, and documentation. • HR Coordination: Maintain attendance, leave, and shift records; coordinate rosters with team leads. Handle onboarding and exit paperwork, offer letters, and employee documentation. Track statutory compliance (PF, ESI) with the accounts team. • Accounts Liaison: Follow up on invoices and payments with clients and vendors. Manage petty cash and reimbursements. Liaise and coordinate with the CA and accounts team on monthly closures, GST, TDS, PF, and ESI documentation ensuring nothing is missed, no deadlines are skipped, and all filings are submitted. • Office Administration: Manage office administration, vendors, facilities, and asset tracking. Handle vendor management and negotiation covering office supplies, housekeeping, IT, and utilities, while ensuring office upkeep and general facility management. • Operational Tracking: Keep track of pending tasks, organizational deadlines, and operational priorities. Required Qualifications, Skills & Experience: • 5 to 7 years of relevant experience in executive assistance, administration, HR coordination, or business operations. • Strong communication skills in English and Hindi. • High level of discretion and integrity when dealing with confidential information. • Proven ability to close pending tasks independently and take ownership. • Experience with Monday.com or similar task management tools is an advantage. Working Hours, Shifts & Location Details: • Location: Sector 65, Gurgaon (in-office, 5 days a week). • Working Hours: Monday to Friday, 10:00 AM to 6:00 PM. Compensation & Benefits: • Monthly in-hand salary: ₹60,000 per month (depending on experience). Application Instructions: • Interested candidates can apply by submitting their resume to the hiring team.