MD Office Assistant / Coordinator - Ice Star Ice Cream

Location

Penjwen, Sulaymaniyah, Iraq

Salary

Not specified

Company

Akash pawar

Job description

• Role & Company / Project Overview Penjwen Company is hiring an MD Office Assistant / Coordinator for Ice Star Ice Cream Factory. The position reports directly to the Managing Director (MD) within the MD Office department. The job purpose is to provide effective administrative and coordination support to the Managing Director by managing documentation, coordinating between departments, tracking management decisions, and ensuring timely follow-up on meetings, actions, and priorities. • Key Responsibilities & Daily Duties - Manage and organize all MD Office paperwork, correspondence, reports, and documents. - Coordinate communication and follow-up between the MD Office and all departments. - Prepare agendas, minutes, action points, and follow-up trackers for weekly and monthly management meetings. - Track agreed actions and deadlines and follow up with responsible department heads to ensure timely completion. - Collect and consolidate weekly/monthly reports from departments for MD review. - Maintain an organized filing system for important documents, approvals, decisions, and management records. - Coordinate appointments, meetings, visits, and schedules of the Managing Director. - Follow up on pending approvals, requests, and management instructions. - Prepare simple summaries, status updates, and dashboards as requested by the MD. - Maintain confidentiality of all MD Office and company information. • Required Qualifications, Skills & Experience - Minimum required experience in a similar role: 3 to 5 years. - Languages: Excellent Kurdish, English, and Arabic. - Competencies: Strong coordination and follow-up skills; excellent organization and time management; good written and verbal communication; attention to detail; proficiency in MS Word, Excel, PowerPoint, Outlook/Teams; ability to prepare meeting minutes and management reports; professionalism, discretion, and confidentiality; ability to work with multiple departments and follow up firmly but professionally. - Key Performance Indicators (KPIs): Timely completion of MD Office documentation and reports; meeting minutes and action points issued on time; percentage of management actions followed up and closed; timely collection of departmental reports; accuracy and organization of MD Office records; responsiveness to MD and departmental requests. • Working Hours, Shifts & Location Details - Work setting: Willingness to work in a factory environment at Ice Star Ice Cream Factory in the Kurdistan Region, Iraq. • Compensation & Benefits - Standard compensation as per company policies. • Application Instructions - Interested candidates are invited to send their updated CV via email with the subject line: MD Office Assistant / Coordinator.